Run a tutoring company families stay with

Built for tutoring companies

• Your brand on every screenWhite-Label · AvailableWhite-label puts your name and logo across the whole experience, from sign-up onward, so families remember you.
• Bookings that set up the classroomZapier · AvailableSpaces are created automatically when a booking, payment or schedule fires in Zapier, with no code. Pencil Spaces also integrates with Wise, TutorCruncher and Teachworks.
• Renewals you see comingRenewal Risk · AvailableRenewal Risk shows which families look likely to cancel in the next 30 days, and why, while there’s still time to act.

Customer stories

• Keystone TutorsCustomer storyOn Pencil Spaces since June 2025 · 60+ full-time tutors
• EduPrism LearningCustomer storyOn Pencil Spaces since 2021 · Australia
• Tutor Doctor of Frisco & McKinneyCustomer storyOn Pencil Spaces since December 2023 · 70+ tutors, kindergarten to college
• Love2Learn EducationCustomer story40+ educators teaching students with SEND
• Greenhill AcademicsCustomer storyOn Pencil Spaces since July 2024 · GCSE, A Level, IB and admissions

Owners and operations

• The same data entered in several systemsSolved today
• Launching a term or a site takes weeksSolved today
• Vendors slow to fix or build what you needPartly solved today
• Too few tutors for every subject and slotPartly solved today
• Hard to judge teaching skill before hiringSolved today
• New tutors take too long to be readySolved today
• Good tutors leave mid-termPartly solved today
• Little baseline on each student’s needsSolved today
• Matching students to tutors by handSolved today
• Poor fits and mid-term changes lingerSolved today
• Availability lives in a dozen placesSolved today
• Building a term’s schedule takes daysSolved today
• Every change ripples through by handSolved today
• Finding a substitute in timeSolved today
• Students and tutors forget to show upSolved today
• No-shows and join failures at start timeSolved today
• Help requests pile up during lessonsSolved today
• Getting the right materials to every tutorSolved today
• No shared standard for good teachingSolved today
• Coaches can’t give every tutor feedbackSolved today
• Underperformance is hard to prove fairlySolved today
• Attendance entered and fixed by handSolved today
• Engagement and satisfaction go unmeasuredSolved today
• Families hear little about each lessonSolved today
• Questions and complaints get lostPartly solved today
• Overhead grows with every new siteSolved today
• Tutor pay rebuilt from timesheetsSolved today
• Invoices don’t match lessons deliveredSolved today
• Families churn without warningSolved today
• Families see the vendor’s brand, not yoursSolved today
• Each new site, language or age is a projectSolved today

Tutors

• Learning the tools in front of studentsSolved today
• Keeping availability current every weekSolved today
• Deciding what each student needs nextSolved today
• Hours spent finding and making materialsSolved today
• Remembering where each student left offSolved today
• Keeping parents updated takes timeSolved today
• Writing notes and reports by handSolved today
• No clear path to raises or promotionSolved today

Students

• Lessons clash with classes, sports or jobsSolved today
• A new tutor who doesn’t know themSolved today
• Forgetting what was covered last timeSolved today
• Can’t see how far they’ve comeSolved today
• “I’m just bad at this”Solved today

Parents

• Finding a time that works for the familySolved today
• Rescheduling around illness and holidaysSolved today
• “It was fine” is all they hearSolved today
• Their child doesn’t click with the tutorSolved today
• Charged for lessons that didn’t happenSolved today
• Renewing without evidence it’s workingSolved today

Every problem we’ve mapped is on the problem map.