Program leaders · Before the lesson
Availability lives in a dozen places
Tutor availability sits in calendars, emails and spreadsheets, and it changes every week. Scheduling starts with a hunt.
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Who feels it
When
Part of
Helps you
Save time
Today
Solved today
How Pencil Spaces solves it
On Sunday evening, each tutor updates the week once: Monday and Wednesday afternoons, no Friday. On Monday morning, the coordinator books twenty lessons and sees every tutor’s availability across every location as she schedules.
The lessons land in each tutor’s Google Calendar or Outlook with a Join link, and they move when plans change. Nobody chases replies to an availability email, and the schedule is built from facts instead of guesses.
- AvailabilityAvailableTutors set their weekly schedule once, and admins see it instantly when they book, across every location.
- Calendar SyncAvailableCalendar Sync puts lessons in Google Calendar and Outlook, with a Join link, and moves them when they change.
Also helps: Offline Events, Scheduling
The usual way
Coordinators message every tutor and compile the answers by hand.
A tip you can use today
Ask tutors to keep availability in one place, and set a weekly deadline to update it.
See it in a live Space.
We’ll walk you through it, shaped around how you teach.
