Available
Availability
Your hours, always in view.
How do you teach?
When availability lives in texts, spreadsheets and memory, booking a lesson means a round of messages. Tutors set their weekly schedule once, and admins see it instantly when they book, across every location.
Your tutors’ availability lives in a dozen texts and spreadsheets, so every booking needs a round of messages. They set a weekly schedule once, and you book straight into it.
Assigning teachers to classes means chasing everyone’s schedule. Teachers set their weekly availability once, and you see it when you schedule.
Finding a trainer for each cohort takes days of email. Trainers set their weekly availability once, and coordinators book straight into it.
Booking small-group and intervention lessons means checking every staff member’s timetable. Staff set their weekly availability once, and you book lessons into times they’re actually free.
Booking facilitators for workshops across offices means endless email. They set their weekly availability once, and you see it across locations.
If you book lessons with a tutoring company, you see times your tutor can actually teach, so you’re not offered slots that fall through.
Free for 2 weeks on any paid plan. No credit card required.
What it solves
- Availability lives in a dozen places
- Keeping availability current every week
Helps you
Save time
Part of
Scheduling
The problem
Availability lives in a dozen places
Tutors and teachers keep their availability in texts, spreadsheets and their heads. Every booking turns into back-and-forth, and schedules go stale every week.
The usual way
Admins message each tutor, keep a shared spreadsheet up to date by hand and still double-book.
How Pencil Spaces solves it
Tutors set a weekly schedule once and their availability displays instantly. Admins can view tutor availability across the institution, including across multiple locations, when they schedule lessons.
What changes
Lessons get booked into times tutors can actually teach, without the back-and-forth.
Learn more
What it looks like
In practice
A tutor sets weekdays 3 to 7 PM once. The admin sees it instantly when scheduling, across all three locations, and books the tutor without a single message.
In a 1:1 lesson
Your tutors set their availability once. When a family asks for Thursday at 5, you see who’s free and book in a minute.
In a group class
Teachers set their weekly availability. When you build next term’s timetable, you see who can teach each slot.
In a virtual training
Trainers set their availability. You see who can take Tuesday’s cohort without sending an email.
In your classroom
Intervention staff set their weekly availability. You book small-group lessons into times they’re actually free.
In the training room
Facilitators in three offices set their availability. You see who can run next month’s workshop in each.
At home
You book your son’s lessons into times his tutor has marked as free, so nothing gets rescheduled later.
