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Scheduling,
made easy

Simplify and automate tutoring operations with our advanced scheduling features
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Flexible scheduling, built for education

Organize your lessons, plan content, record attendance, and track student progress - all in a single platform
All-in-one Calendaring
Full event scheduling with tight integrations with attendance and our virtual classroom.
Track Everyone's Attendance
Focus on teaching, not bookkeeping. Track attendance automatically for both students and educators.
Cross-Institution Availability
No more back-and-forth to find a tutor. Set a weekly schedule for every tutor in your institution and instantly see who's available.
Sync to Google Calendar and Outlook
Never miss class again with automatic calendar sync to personal calendars like Google Calendar and Outlook.
Boost Attendance with Reminders
(Coming Soon) Help students stay on track with automated reminders via email, text, and WhatsApp.
🔁
Streamlined operations
📅 Single and Recurring Events
One-off class on Friday? Classes every Monday and Thursday at 3pm? Manage both within a single platform.
🏫 Offline and Online Events
Support in-person and online tutoring events from the same system.
🔗 Only One Link
No more hunting for the Space link. Use one permanent link and we’ll send you to to the right Space automatically.
🧾 Class-Ready Every Time
Attach lesson notes or resources to events in advance, so everything is ready before class begins.
🌎 Timezone Support
Don't worry again about Daylight Savings Changes or PST vs. EST. We've got you covered.
📊 Live Attendance at a Glance
Quickly see who attended and who missed class from Schedule.
🚫 Transparent Cancellation Tracking
Keep a complete record of all event cancellations, stored right alongside your attendance logs.
🕒 Avoid Overrun with Timers
Stay on schedule with built-in countdown timers in every Space. Configure time extensions when needed.
🔄 Cross-institution visibility
Allow admins across your organization to view and edit any event for smoother collaboration
⚡Fast, Powerful, Event Filtering
Sort, search, and filter events with precision to find exactly what you need in seconds.
🔐 Event Audit Logs (Coming Soon)
Access detailed logs of every event change, so you always know what’s been updated, when, and by whom.

Track progress and create reports

Understand how attendance and engagement are changing over time. Drill down to particular sites or students.
Understand Student Engagement
Monitor a number of metrics for each student, including talk time and time spent with their camera on.
View Attendance in Admin Dashboards
Access aggregated analytics on attendance and engagement in a single, exportable, report.
Get Feedback for Every Session
Automatically send tutors and students to your feedback form after every class for better progress tracking.
Review Everyone's Recordings
Filter and review recordings across your institution. Access summaries for each recording.
🔁
Admin friendly
📂 Import your students
Already have a list of students? Easily integrate them to Pencil Spaces by uploading a spreadsheet
⬇️ Export your data
Download reports as CSV or extract any data via our flexible data export APIs
🔗 APIs for Everything
40+ APIs for seamless integration between Pencil Spaces and your other internal systems.
📡 Webhooks
Get real-time updates when attributes, attendance, or events are updated.
🌐 Multi-language Support
Localized in 30+ languages, including RTL support.
🔐 Out-of-the-Box Compliance
FERPA, COPPA, GDPR, SOC2, and HIPAA compliant. Additional compliance possible on request.
🎛 Make it your Platform
Toggle-off features to match how your institution manages its operations.

Smart institution management

No more spreadsheets. Keep track of all your institution's data, including schedules, feedback, and more in one place.
Bring your own Data Ontology
Tired of rigid systems? Create your own tags (like Subject: Physics or Grade: 8) to filter, find, and organize your data to match your institution's operating model.
Custom Permissions by Role
Adjust who can do what inside your institution across every feature area to match your needs.
Deploy across Multiple Sites
Create distinct sites for each school or location, so everyone can only see and change what's relevant to them.
Plan a Semester in Minutes
Create programs and match students for an entire semester in a matter of clicks.
SSO wtih Clever & ClassLink
Allow students and staff to join with their Clever or ClassLink accounts for easy login.
“The most interactive learning experience out there!”
“It's fantastic!”
“Actually designed for educators.”
“The most interactive learning experience out there!”
“It's fantastic!”
“Actually designed for educators.”
“Thanks for the ultimate whiteboard.”
“Intuitive, from the moment I started”
“Simply phenomenal.”
“I've worked with many platforms - Pencil Spaces stands out!”
“Thanks for the ultimate whiteboard.”
“Intuitive, from the moment I started”
“Simply phenomenal.”
“I've worked with many platforms - Pencil Spaces stands out!”

Find your ideal tutoring Space with Pencil Spaces

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