Available
External IDs
Your IDs, on every record.
Comment enseignez-vous ?
When the same person has a different ID in every system, reports don’t line up and someone matches records by hand. External IDs let you give users your own IDs, so records match across Pencil Spaces and your stack.
Your CRM, billing tool and Pencil Spaces each identify students differently. Add your own student IDs, and reports match without anyone checking by hand.
Your student information system has its own IDs. Add them to Pencil Spaces users, so attendance reports line up with your records.
Your HR system identifies employees by employee number. Add it as an external ID, so training records map straight to people.
Your district identifies students by SIS ID. Store it on each user, so data from Pencil Spaces lines up with every other report.
Add employee numbers as external IDs, so workshop attendance lands on the right person’s record.
Parents won’t need this. It keeps your child’s records matched correctly across the systems their program uses.
Gratuit pendant 2 semaines avec n'importe quelle formule payante. Aucune carte bancaire requise.
What it solves
- Rosters fall out of step with the SIS
Helps you
Save time
Part of
Roster & roles
The problem
Records that don’t line up
Every system gives people its own ID. Matching a student across the CRM, SIS and lesson tool means names, emails and guesswork, and reports come out wrong.
La méthode habituelle
Staff match records by name or email in spreadsheets, and fix duplicates and mismatches every reporting cycle.
How Pencil Spaces solves it
Custom external IDs to match users across other systems.
Quels sont les changements ?
Records line up across Pencil Spaces and your stack, and reports match people without manual work.
What it looks like
Dans la pratique
A program adds its SIS IDs to every Pencil Spaces user. Its attendance export now joins cleanly with grades in the data warehouse.
In a 1:1 lesson
You add your CRM’s student IDs to each user. Billing reports match lessons without any manual checking.
In a group class
You store each student’s SIS ID in Pencil Spaces, and attendance reports drop straight into your records.
In a virtual training
Training attendance carries each employee’s HR number, so completion records update without matching names.
In your classroom
Your district stores SIS IDs on every student. Usage data joins your reports with no manual matching.
In the training room
Workshop attendance exports carry employee numbers, so HR records update automatically.
At home
Your daughter’s records carry her school’s student ID, so her lesson history lines up with her report card.
