Available
Semester Planning
Plan the term, match everyone.
How do you teach?
Matching students to tutors one by one, then scheduling each pair, makes every new term a weeks-long project. Semester Planning matches students and teachers in bulk by fit, then schedules every lesson for the term in one step.
Matching 80 students to tutors by subject, grade and free time is a spreadsheet nightmare every term. Match them on one board, then schedule every lesson with one button.
Placing students into sections by level and time zone takes your team weeks. Match students and teachers by fit on one board and schedule the term at once.
Pairing participants with coaches by topic and availability is slow by hand. Match them on one board, then schedule every coaching slot for the program.
Pairing students with tutors or intervention staff takes days of cross-checking. Match by grade, subject and free periods on one board, then schedule the term.
Matching participants to facilitators across offices is a puzzle. Match them by topic and seats on one board, and schedule every workshop at once.
If your child’s program uses this, they’re matched with a tutor who fits their subject and free times, and the term’s lessons are set from day one.
Free for 2 weeks on any paid plan. No credit card required.
What it solves
- Matching students to tutors by hand
- Building a term’s schedule takes days
Helps you
Save time
Part of
Scheduling
The problem
Matching students to tutors by hand
Each term, programs match students to tutors by subject, grade, availability and seats, then schedule every pair. Done by hand, it takes days and produces poor fits.
The usual way
Coordinators build spreadsheets of students and tutors, cross-check availability and enter each lesson one at a time.
How Pencil Spaces solves it
Semester planning with bulk student-teacher matching. A matching board for the term lists students with their grade, subject and available times, and tutors with their subjects, open hours and seats. Lines pair them by fit, and one button schedules every lesson for the term.
What changes
A new term is set up fast, with matching and scheduling done in bulk instead of one by one.
What it looks like
In practice
A matching board lists students with their grade, subject and available times, and tutors with their subjects, open hours and seats. Lines pair them by fit, and one button schedules every lesson for the term.
In a 1:1 lesson
You match 80 new students to 20 tutors on the board in an afternoon, then schedule the whole term with one button.
In a group class
You place each student in a section that fits their level and time zone, and the term’s classes are scheduled at once.
In a virtual training
You pair 40 participants with coaches by topic, and every coaching slot for the program is scheduled.
In your classroom
You match 30 students to three intervention tutors by free period and need, then schedule the semester.
In the training room
You match teams to facilitators by topic and office, then schedule every workshop for the quarter.
At home
Your son is matched with a tutor free on Tuesdays and Thursdays who teaches his subject, and every lesson for the term is booked.
