Available
Decline Alerts
Tutor declined? You know first.
How do you teach?
When a tutor declines a lesson and nobody notices, a student ends up waiting in an empty Space. Decline Alerts notify admins the moment it happens, with a priority, an owner and a link to the event.
A tutor declines tomorrow’s lesson and you find out when the family complains. Get an alert the moment it happens, with the student, the tutor and a link to fix it.
A teacher declines a class and nobody finds out until students are waiting. Admins get an alert right away, with the details to find cover.
A trainer drops out of a cohort and the participants show up to nothing. Coordinators get an alert the moment the trainer declines.
An intervention tutor declines a lesson. The coordinator is alerted right away and can find cover before the student is waiting.
A facilitator declines a workshop. Coordinators are alerted right away, with time to find a replacement.
If your child’s tutor can’t make a lesson, their program finds out right away, so they can find cover before your child is left waiting.
Free for 2 weeks on any paid plan. No credit card required.
What it solves
- Every change ripples through by hand
- Lessons cancelled or tutors missing
Helps you
Save time
Part of
Scheduling
The problem
Nobody notices until the student is waiting
Tutors decline lessons for good reasons. But if no one is told, the gap is found when a student sits alone in a Space, and the lesson is lost.
The usual way
Admins check calendars by hand, or find out from an unhappy family.
How Pencil Spaces solves it
Decline alerts: admins are notified when a tutor declines a lesson. Each alert carries a priority, an assignee, the tutor, the student and a link to the event.
What changes
Your team finds cover before a student is left waiting.
Learn more
What it looks like
In practice
A tutor declines a Thursday lesson. The admin gets an alert with a priority, an assignee, the tutor, the student and a link to the event, and finds cover the same day.
In a 1:1 lesson
Your tutor declines a Saturday lesson on Wednesday. You get the alert, reassign the student and the family never knows.
In a group class
A teacher declines Monday’s class. The alert goes to the head of department, who finds a cover teacher.
In a virtual training
A trainer declines next week’s cohort. The alert goes to the coordinator with a link to the event.
In your classroom
A tutor declines a small-group lesson. The intervention coordinator gets the alert and moves the group to another tutor.
In the training room
A facilitator declines next month’s workshop. The coordinator is alerted and books a replacement.
At home
Your daughter’s tutor can’t make Friday. The company sees the alert and finds another tutor before Friday comes.
