×SchedulingAdd a classroom to any Google Calendar event.
Pencil Spaces for Google Calendar is a free add-on for everyone who schedules lessons and classes in Google Calendar. Choose Pencil Spaces as the video conferencing on an event. The add-on sets up a Space named after it, adds your guests and puts the link in the invite. Video, the whiteboard and your lesson files all open from that one link.
Free on Google Workspace Marketplace · 8,000+ installs
Algebra II with Maya
Thursday, 4:00 – 5:00 pm
Algebra II with MayaWhy it helps
The invite opens the whole lesson.
Most calendar events come with a video call. Teaching also needs the board, the files and the work from last time. With the add-on, the link in the invite opens a Space that keeps all of it.
The usual way
with the add-on
Google Calendar and Google Workspace are trademarks of Google LLC.
How it works
Book it in Google Calendar. Teach it in Pencil Spaces.
The add-on works inside the event editor you already use. Here’s what happens when you choose Pencil Spaces as the video conferencing.
You
Book the lesson
Create the event and add your guests.
Open the video conferencing menu and choose Pencil Spaces.
The add-on
Sets up the Space
Creates a Space named after the event.
Adds everyone on the guest list to the Space.
Puts the Space link in the event and the invite.
Everyone
Joins from the invite
Guests open the link from the invite, in whichever calendar they use.
Video, the whiteboard and files open in the browser.
Who it’s for
For everyone whose week lives in Google Calendar.
If your lessons already sit in Google Calendar, keep them there. The add-on brings the classroom to them.
Tutors
Book each student’s lesson where the rest of your week already lives. The invite opens their Space, with the board from last time.
Schools on Google Workspace
Teachers schedule live classes, office hours and parent meetings from the calendar the school already runs.
Tutoring companies
Coordinators book lessons in Google Calendar. The tutor and student on the invite land in the same Space.
Setup
Ready in about a minute.
Install the add-on once. After that, any event you create can carry a Space.
Install the add-on.
Open Pencil Spaces for Google Calendar on Google Workspace Marketplace, click Install and allow the permissions Google lists.
Choose Pencil Spaces on an event.
In Google Calendar, create an event and add your guests. Open the video conferencing menu and choose Pencil Spaces. The first time, sign in to your Pencil Spaces account.
Save the event.
Your guests get the invite with the Space link. When it’s time to teach, open the event and join your Space.
Permissions
What the add-on can see.
Google shows every permission before you install. The add-on works on the event you open, not the rest of your calendar.
Read the Pencil Spaces Privacy Policy and Google’s guide to Marketplace app permissions.
Ways to schedule
Start where you keep your week.
Every route ends in a Space. Choose by where your schedule lives today.
Events you book with the add-on stay in Google Calendar and don’t appear in Pencil Spaces Schedule. Their Spaces are in your Spaces list, ready to use again.
FAQ
Questions, answered.
Does Pencil Spaces work with Google Calendar?
Yes, in two ways. Pencil Spaces for Google Calendar is a free add-on that adds a Space to any Google Calendar event, with your guests already in. And events you create in Pencil Spaces Schedule send every invitee an email with a calendar invite, so the lesson lands in their calendar too.
How do I add Pencil Spaces to a Google Calendar event?
Install the add-on from Google Workspace Marketplace. Then create an event in Google Calendar, add your guests, open the video conferencing menu and choose Pencil Spaces. The first time, you sign in to your Pencil Spaces account. Save the event, and the add-on sets up a Space named after it, adds your guests and puts the link in the invite.
Is the Google Calendar add-on free?
Yes. The add-on is free to install. It creates Spaces in your Pencil Spaces account, so you need an account to use it. If you’re new to Pencil Spaces, it’s free for 2 weeks on any paid plan. You add a card to start, and you aren’t charged when the trial ends.
Do my guests need the add-on?
No. Only the person who books the event needs it. Guests get the Space link in their invite, whether they use Google Calendar, Outlook or another calendar, and open it in their browser. Pencil Spaces runs in the browser, so there’s nothing for them to download.
Can I use the same Space for a weekly lesson?
Yes. Make the event repeat in Google Calendar, and every lesson in the series opens the same Space. Spaces keep the board and files between lessons, so each week starts where the last one ended, with nothing to set up again.
What can the add-on see in my Google account?
Only what Google lists on the Marketplace page. It can see and edit the events you open in Google Calendar, which is how it reads the title and guests and adds the link. It can also see your primary email address and basic profile to sign you in, connect to Pencil Spaces, and run as a Calendar add-on.
×Get started
Put a classroom in your next invite.
Install the add-on once, and every Google Calendar event can open a Space.
Already teaching on Pencil Spaces
Add it to your calendar.
Install the add-on, then choose Pencil Spaces as the video conferencing on your next event.
New to Pencil Spaces
Try it free.
Free for 2 weeks on any paid plan. Card required. No charge when the trial ends.
