New
Tutor Offboarding
A tutor leaves. Nothing is lost.
How do you teach?
When a tutor leaves, their access lingers and their Spaces are orphaned, with students’ work inside. Archive the tutor, and their access to every Space ends at once while their Spaces, and everything in them, move to an admin.
Tutors come and go, and each exit leaves stale access and orphaned Spaces. Archive the tutor, and access ends everywhere while their Spaces move to an admin, with students’ work intact.
When a teacher leaves mid-term, their classes’ boards and recordings shouldn’t leave with them. Archive them, and their Spaces move to an admin, intact.
When a facilitator leaves, their access should end everywhere at once. Archive them, and their Spaces, recordings included, move to an admin.
When a teacher or tutor leaves, archive them and their access to every Space ends, while their Spaces move to an admin with students’ work inside.
When a facilitator leaves, archive them, and their workshop Spaces move to an admin with every board and recording intact.
If your child’s tutor leaves, your child’s boards and lesson history stay with the program, so the next tutor picks up where they left off.
Free for 2 weeks on any paid plan. No credit card required.
What it solves
- Uninvited guests, leaked links, stale access
Helps you
Save time
Part of
What’s new
The problem
Tutors leave, access lingers
At scale, tutors leave every month. Their access lingers, their Spaces are orphaned, and students’ boards and recordings are stuck behind an account nobody uses.
The usual way
Admins remove a tutor Space by Space, or file a support ticket and wait.
How Pencil Spaces solves it
Tutor turnover is a fact of life at scale. When a tutor leaves, archiving them removes them from every Space in one step and hands their Spaces to an institution admin, so the boards, recordings and history inside each Space stay with your program and the students keep their work. Your admins do this themselves from the people list; it is not a support ticket.
What changes
Clean offboarding, no orphaned Spaces and no lingering access.
What it does
- Their access to every Space ends at once
- Their Spaces move to an institution admin
- Boards and recordings stay with each Space
- Done by your own admins, in one step
What it looks like
In practice
A tutor leaves at the end of term. An admin archives her from the people list. Her access to every Space ends at once, and her Spaces move to the admin, with boards and recordings inside.
In a 1:1 lesson
You archive a departing tutor in one step, and her Spaces land with you, ready for the new tutor.
In a group class
A teacher leaves mid-term, and the incoming teacher picks up her classes’ Spaces with every board intact.
In a virtual training
A contract facilitator’s engagement ends, and their access is gone the same day.
In your classroom
A long-term substitute leaves, and their Spaces move to the office with students’ work intact.
In the training room
A facilitator moves on, and their workshop Spaces stay with your team.
At home
Your son’s tutor moves away, and his new tutor opens the same Space, with all his past work.
