In development
Payroll Integration
Payroll, straight from lessons.
How do you teach?
Paying tutors means collecting timesheets, checking them against the schedule and fixing gaps every pay cycle. Payroll Integration, in development, will take the hours each tutor actually delivered from attendance, let your team approve them and send them to payroll.
Every pay cycle, your team rebuilds tutor pay from timesheets. Payroll Integration, in development, will take delivered hours from attendance, for approval and then payroll.
Paying part-time teachers means chasing timesheets. Soon, hours delivered will flow from attendance to your payroll system once your team approves them.
Paying contract facilitators means reconciling invoices with the schedule. Soon, delivered hours will come straight from attendance, approved and sent to payroll.
For tutors your school pays by the hour, delivered hours will come from attendance, reviewed and sent to payroll or exported. In development.
For facilitators paid by the hour, delivered hours from workshops run in Spaces will flow to payroll after approval. In development.
Parents won’t need this. It means tutors are paid for the lessons they actually taught.
Free for 2 weeks on any paid plan. No credit card required.
What it solves
- Tutor pay rebuilt from timesheets
- Submitting and fixing timesheets
- Unpaid prep, waiting and no-shows
Helps you
Save time · Earn more
Part of
Coming soon
The problem
Tutor pay rebuilt from timesheets
At scale, paying tutors is an operations job of its own: collecting timesheets, checking them against the schedule and fixing gaps. Errors lead to disputes.
The usual way
Tutors submit timesheets, and ops staff check each one against the schedule by hand.
How Pencil Spaces solves it
At scale, paying tutors is an operations job of its own: collecting timesheets, checking them against what was scheduled, and fixing the gaps. Payroll Integration will take the hours each tutor actually delivered from attendance, let your team review and approve them, and send them to your payroll system or export them in a file. Pay then matches the lesson record, and the same numbers support billing and reporting. In development.
What changes
Hours of admin work saved every pay cycle, and fewer pay disputes.
What we’re building
- Hours taken from real attendance
- Reviewed and approved before anything is sent
- Sent to your payroll system, or exported
- Pay that matches the lesson record
What it looks like
In practice
At the end of the pay cycle, an ops lead reviews the hours each tutor delivered, taken from attendance, approves them and sends them to the payroll system. Pay matches the lesson record.
In a 1:1 lesson
Your tutors’ hours are ready for approval on payday, with no timesheets to chase.
In a group class
A teacher’s pay matches exactly the classes she taught this month.
In a virtual training
Contract facilitators’ hours are exported as a file for your finance team.
In your classroom
Your after-school tutors are paid from attendance, without paper timesheets.
In the training room
Facilitator hours from this month’s workshops are approved and sent to payroll.
At home
Parents won’t see this. It keeps your child’s tutors paid fairly and on time.
