Available
Usage & Billing
Usage and bills, in one place.
Comment enseignez-vous ?
When usage and invoices live in different places, finance can’t see what was used, when, or what it cost per student. Usage & Billing puts lesson-level usage, CSV export and invoices on one page.
Your accountant asks what you actually used last month, and you don’t know. See lesson-level usage, export it as CSV and download invoices from one page.
Your finance team needs cost per class, not a single total. Export lesson-level usage as CSV and match it to your invoices.
Finance wants training costs by department. Export lesson-level usage and download invoices from one page.
Your district needs to show what each school used. Export lesson-level usage and download invoices for the business office.
See what each workshop used, export it as CSV and download the invoice for the budget holder.
Parents won’t need this. It helps programs keep their costs clear, which keeps your bills accurate.
Gratuit pendant 2 semaines avec n'importe quelle formule payante. Aucune carte bancaire requise.
What it solves
- No clear view of cost per child
- Invoices don’t match lessons delivered
Helps you
Save time · Earn more
Part of
Présence
The problem
No clear view of what was used
Finance teams need to know what was used, when and what it cost per student. When usage and billing live in different places, invoices don’t match and costs can’t be explained.
La méthode habituelle
Admins request usage reports, piece them together with invoices and estimate costs per program by hand.
How Pencil Spaces solves it
Usage and billing: lesson-level CSV export, invoice PDFs and promo codes, with this period’s Space hours, web viewer hours and cloud recording hours on one page.
Quels sont les changements ?
Finance knows exactly what was used and when.
What it looks like
Dans la pratique
An admin opens Usage and Billing and sees this period’s Space hours, web viewer hours and cloud recording hours, exports the lessons as CSV and downloads the invoice PDF.
In a 1:1 lesson
You export last month’s usage as CSV and send it with the invoice PDF to your accountant.
In a group class
You calculate cost per class from the lesson-level export for your budget review.
In a virtual training
You split this quarter’s usage by department and send each budget holder their share.
In your classroom
The business office downloads the invoice and the usage export for each school.
In the training room
You download the invoice and usage for the offsite and attach them to the expense report.
At home
Your child’s program can match what it bills you to the lessons your child actually took.
